Photography Contract and Agreement Form

Agreement/Jurisdiction

Whose signature(s) appear on this contract, agrees that Apostolou Sotirios, known as “Photographer”, shall provide services to photograph their wedding and related events to the best of their abilities, in the manner described in this document. This is a binding contract, which incorporates the entire understanding of the parties, and any modifications must be in writing, signed by both parties, and physically attached to the original agreement. The laws of Greece shall govern this contract, and any resulting arbitration shall take place within Athens. assumes responsibility for all collection costs and legal fees incurred by Photographer should enforcement of this contract become necessary. In the event that any part of this Agreement is found to be invalid or unenforceable, the remainder of this Agreement shall remain valid and enforceable. Any failure by one or both parties to enforce a provision of this Agreement shall not constitute a waiver of any other portion or provision of this agreement.

Pre-Event Consultation

The parties agree to a pre-event consultation before the Event in order to finalize the actual shooting times, locations, and Client’s request list (in writing) for specific photographs. The Client will be responsible for, or have someone designated, to identify people of whom specific photographs are desired. The Photographer will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for group photographs.

Style

Acknowledges that the photographer takes documentary and cinematic approach to wedding photography. No shots through the day are guaranteed (such as but not limited to, formals, first kiss, bouquet toss, etc.). acknowledges that the Photographer(s) is using their artistic discretion to create photographs as the photographer sees fit. Photographer retains the right to refuse to take images contrary to their photographic style and inappropriate images including but not limited to in undergarments and sexually suggestive poses (joking or not). Every effort will be made to assure satisfaction according to the Photographers professional standards. However, the Photographer is not responsible for subjective interpretations of photography.

Retainer and Payment

Shall reserve the time and date of services by signing and returning this contract along with a non-refundable, non-transferable reservation retainer equal to 30% of the total photography fee. No date is reserved until the contract and retainer are received. The balance due for the photography services must be paid in full no less than the event . The photographer is not responsible for reminding the of due payments. In the event fails to remit payment as specified, the Photographer shall have the right to immediately terminate this Agreement with no further obligation, retain any monies already paid, and not attend this event. Unless the contract is canceled, the retainer fee shall be applied to the photography fee total.

Pricing

Services or merchandise not included in this initial contract will be sold at current price when an order is placed. All prices are subject to change at any time without notice.

Destination and Travel Expenses

Travel expenses will be incurred for any event outside of Athens / Attika ,  agrees to pay the travel fee agreed upon in this contract. Travel fees may include but are not limited to gas, airline tickets, hotel, rental car, and miscellaneous expenses.

Cancellation

If for any reason cancels this contract before the event , Photographer will keep the retainer and any payments made up to point of cancellation. Cancellation must be made in writing, signed by the contracted party, and sent via email . If fails to supply written cancellation as specified before the or cancels within six months of the , shall be required to pay the full balance due. Photographer is not responsible for spam, delayed, or undelivered mail.

Reschedule

In the event that reschedules the wedding and Photographer is able to rebook the original for an event of equal or greater value, will receive credit for all monies already paid. A new contract will be required. The new package price will reflect pricing in effect when the date change occurs. Credit may be applied to wedding coverage within one year of (at which time the credit expires). Photography credits may only be used for the couple under contract for a marriage to each other, is non-transferable, and is subject to the Photographer’s availability. Credits are not redeemable for cash. If the Photographer is unable to rebook the original for equal or greater value, all paid monies paid will be forfeited and non-refundable.

Emergencies

When a cancellation occurs within six months of the wedding due to an emergency such as serious injuries, serious illness or death to the signing parties to this agreement or their immediate families, Photographer retains the deposit but will return any of the remaining balance that has been paid. (s) as well as the Photographer must produce documentation in writing showing cause stating reason, relationship and have an excuse signed by an attending physician, charge nurse, or funeral director along with their contact information. For the purpose of this agreement immediate family will consist of parents, stepparents, brothers, sisters, spouse, and children as well as myself and bride or groom. Either party ( or Photographer) may invoke this clause up to the wedding day.

Limit of Liabitlity

In the unlikely event of severe medical, natural, or other emergency it could be necessary to retain a different photographer. The Photographer will make every effort to secure a skilled replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the Event Package. The Photographer takes the utmost care with respect to exposure, transportation, and processing the photographs including using professional grade equipment and professional grade backup equipment. However, in the unlikely event those photographs have been lost, stolen, or destroyed for reasons within or beyond the Photographer’s control, the Photographer’s liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost.

Responsibilities

It is understood that Apostolou Sotirios shall be the exclusive photographer retained for the event. Photographer may bring an assistant at their discretion. Videographers and other vendors as well as semi-professional photographers must not obstruct or interfere with the official photography and are not allowed to take any still photos during formal sessions, including but not limited to Family, evente party, and Couple Formals. Event guests may take photos, but it is the responsibility of to prevent family and friends from interfering with Photographer’s duties. Guests will be asked to refrain from taking flash photographs at certain intervals of wedding services to ensure proper exposure of images. Photographer is not responsible for compromised coverage due to causes beyond their control such as other people’s camera or flash, the lateness of the bride, groom, family members and bridal party members or other principles, weather conditions, schedule complications, rendering of decorations, or restrictions of the venues or officiate. Photographer is not responsible for wardrobe malfunctions or s physical appearance. Photographer reserves the right to refuse to take equipment out in the rain/snow and in or near water. Photographer is not responsible for any damage or injuries that may be sustained due to but not limited to photos taken in or near water. Photographer is not responsible for existing backgrounds or poor lighting conditions (which may negatively impact or restrict the photography coverage). Maximum light is suggested for best results indoors for ceremonies, formals, and receptions. Notification of any changes in schedule or location must be made in a timely manner. Changes can be made by email for documentation. If email is sent, confirmation of receipt must be obtained. agrees to confirm the schedule one week prior to the event.

Harassment

Ensuring the appropriate behavior of all guests and other persons at the wedding and other events covered by Photographer shall be the responsibility of . In the event Photographer or her employee experiences any inappropriate, threatening, hostile or offensive behavior from any guest or other person at the wedding or other event (including, but not limited to, harassment from intoxicated persons, badgering, unwelcome sexual advances and verbal or physical conduct of a sexual nature) then the following process shall be followed: first offense: a verbal warning will be issued to a family member of the ; second offense: the offending person will be required to leave the wedding or event; third offense: Photographer will end wedding coverage immediately and leave the event, Photographer shall be entitled to retain all monies paid hereunder and agrees to relieve and hold Photographer harmless as a result of incomplete wedding or event photography coverage. It is understood that Photographer will not negotiate any services with anyone not stated in this contract. Photographer retains the right to refuse communication if is intoxicated.

Coverage

Photographer will provide coverage for the dates, locations and continuous hours specified in this Agreement. Coverage begins as soon as Photographer arrives at the photography location. If one Photographer begins before the other, photography coverage commences when the first photographer arrives. Additional travel or coverage hours may be added by agreement, no later than 30 days prior to the wedding and must be paid in full with the remaining balance. Photographer reserves the right to take on other commissions outside of the times specified in this contract. Every reasonable effort will be made to take requested pictures, but no specific pose or photograph can be promised. Any lists supplied or requested photos will be used for organizational purposes only. While the Photographer will make every reasonable effort to take photos specifically requested by the , understands that this is an uncontrolled event and that due to the vagaries of the weather, available light, time restrictions, willingness of subject, etc. Photographer cannot possible guarantee that all requested photos will be taken. Images determined by the photographer to be substandard or duplicated may be edited out. The Photographer will use their professional judgment and sole discretion to select which photos to deliver. Such selection shall constitute all images that will be made available to .

Digital Negatives, Prints and Copyrights

The photographs, digital negatives or prints produced by the Photographer are protected by International Copyright Law (all rights reserved) and the Photographer retains the copyright to all photos and images produced. The Client may receive a copy of the hi-res digital photographs on disc if it has been agreed upon as part of the Event Package. If so, the Client may reproduce any photos in any manner they like for internal and external purposes. The Client agrees to obtain written permission from the Photographer prior to the Client (or its assigned agents) publishing or selling the photographs for profit.

Authorship Credit

Authorship credit in the name of the Photographer (Apostolou Sotiris & True Tales Photography ) with a link to the Photographers domain (www.truetalesphotography.com) must accompany any images posted or displayed on any social media.

Co-operation of Guests and Other Service Providers

The Client is responsible for the conduct of the guests. Co-ordination with other service providers may be necessary to complete all the photography as scheduled. The Client should share the photography schedule with other service providers to make sure that there are no conflicts with times. In addition, events during the Event should be planned to make the best use of time for all vendors. The Photographer will not tolerate verbally or physically abusive behavior, nor will the Photographer share its time or compete with guest photographers for the attention of the subjects. Unchecked guest conduct that interferes with photography will seriously affect the quality of the photographs taken and increase the number of photos that must be created. If the Client is unable to control the conduct of the guests or if the conduct of any of the Event guests damages any of the equipment of the Photographer, it will result in the early or immediate departure of the Photographer. The Client understands that in such an event, no refund will be given.

Model Release

This contract serves as a model release giving the Photographer the irrevocable right to use the photographs in all forms and in all media and in all manners, without any restriction as to changes or alterations, for advertising, trade, promotion, exhibition, or any other lawful purposes. The Photographer can grant use of the images to third parties and all compensation for use and credit for the images remain the property of Apostolou Sotiris. waives any right to inspect or approve the photograph(s), finished version(s) incorporating the photograph(s), or the use to which it may be applied, including written copy that may be created and appear in connection therewith. This release is binding on the , their legal representatives, heirs, and assigns.

Photo USB

Images are delivered in large JPEG format on a data USB. It is understood that the photographer will not distribute raw files or unedited images. Upon receipt of a data USB, accepts all responsibility for archiving and protecting the photographs. Photographer does not permanently archive image files. Photographer is not responsible for the lifespan of any digital media provided, or for any future changes in digital technology or media readers that might result in an inability to read discs provided. It is ‘s responsibility to make sure that digital files are copied to new media as required. Data usb will be mailed via Greek Speed Courier with a required signature upon receipt. Any problems with the data usb disc must be reported within 30 days of in order to receive a replacement disc at no additional charge.

Right of Withdrawl

The Photographer’s discovery of new information, changes, or other factors tending to circumvent its policies could result in its withdrawal. Non co-operation; changes of locations, facilities or times available; missed appointments; bad or returned cheques, or late payments are examples of contributing factors. Should the Photographer initiate the withdrawal, all fees and deposits will be returned, excepting fair market value for all services/products already provided. In case of withdrawal, 150€ an hour is billed for all photography services already provided, and 150€ an hour is billed for all other services, consultations, and all travel time, rounded up to the nearest half-hour. If the Photographer withdraws — the Client will not be billed for any services in excess of their deposits (except if deposit was in form of returned cheques).

Image Processing/Printing

Unless agreed upon prior to any editing work, high-resolution discs and/or proof sets will be color images. An alternately colored version of a photo may be purchased at the current rate. Limited color correction and/or retouching are included at Photographer’s discretion. may request further changes for an additional charge of 20€ per photo. Photographer is not responsible for any prints that are not ordered directly from Photographer. For best results, s with the high-resolution files should order their prints through Photographers online cart. may not edit, adjust, crop, or alter Photographers images in any way. Versions of images with specific edits such as Black and White, Sepia, or other effects must be purchased directly from Photographer.

Event Food Service

It is the s option to provide the Photographers a meal with assigned seating for events of five hours or longer. If no meal is provided, it is understood the Photographers will leave the event for a half hour to purchase a meal. Meal breaks do not pause the consecutive photography coverage. The Photographer is not responsible for any photos that may be missed while obtaining a meal.

Severability

If any provision of this agreement is held to be invalid or unenforceable under the law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.

Timeline and Package Proofing

BOOKING – Deposit and Photography Agreement received by the Photographer and /times are reserved.

6 MONTHS BEFORE THE EVENT – Any cancellations from this point on are now subject to full payment.

1 WEEK BEFORE THE EVENT – must contact the Photographer by phone to go over final photography details including getting ready addresses, photography locations, timeline for the event day, etc.

THE EVENT DAY – Adition payment must be made.

3 MONTHS AFTER THE EVENT – Photographer will email a proofing package. This proofing package may include print options and album templates for approval. The Photographer on the basis of photographic excellence selects images included in the album. Photographer does not offer selection or template customizations. is entitled to TEN images change for the wedding album. Additional changes will be charged at a rate of 10€ per image. Albums are an expression of Photographers art and Photographer maintains final approval of album design and photos displayed. must complete proofing package approval within 30 days from receiving the proofing package. After that date, Photographer will assume approval for album design and deliver album as displayed. Once Photographer has received album approval/changes, Photographer will send an updated proofing package to review. Once the change has been approved, it will then be submitted to the publisher. Due to the fact that printing and production is outside the control of the Photographer, the will not hold the Photographer responsible for late or delayed albums. Memory Books are generally ready within four weeks and Plush Albums within eight weeks of being submitted to the publishers.

6 MONTHS AFTER THE EVENT – Your complete wedding package will be mailed to you via Greek Speed Courier. Photographer will provide with a tracking number at the time of shipment so can keep an eye on package whereabouts and estimated time of arrival. Note: The more changes and adjustments requests, the longer it will take the and other Apostolou Sotiris to receive packages. Please be courteous and respond to proofing package emails promptly so that everyone gets their photos in a timely manner.